Just as Houston’s lack of zoning regulations has led to some incongruous juxtapositions, the lack of data zoning in many companies can lead to similar problems. While there is a great deal of value in allowing different departments to use the software-as-a-service (SaaS) platforms that best meet their needs, this can also create a situation where sensitive data is scattered across a multitude of systems with varying levels of security.
The Problem with Data Sprawl
When data is stored in a variety of SaaS platforms, it can be difficult to track where it is all located, who has access to it, and how it is being used. This can create a number of problems, including:
Increased risk of data breaches: If a hacker is able to gain access to one SaaS platform, they may be able to access other platforms that contain sensitive data.
Difficulty complying with regulations: Companies that are subject to data protection regulations, such as GDPR or CCPA, may have difficulty demonstrating compliance if they do not have a clear understanding of where their data is located and how it is being used.
Increased risk of human error: When employees are using a variety of different SaaS platforms, it is more likely that they will make mistakes that could lead to data being exposed.
The Solution: Data Zoning
Just as cities use zoning regulations to ensure that different types of land are used in a compatible way, companies can use data zoning to ensure that different types of data are stored in a secure and compliant manner. Data zoning involves creating different zones for different types of data, such as:
Public data: Data that is not sensitive and can be freely shared with the public.
Internal data: Data that is not sensitive but should not be shared with the public.
Sensitive data: Data that is subject to data protection regulations or other security concerns.
Once data has been zoned, it can be stored in SaaS platforms that are appropriate for the level of security required. For example, public data could be stored in a low-cost SaaS platform, while sensitive data could be stored in a more secure platform.
Benefits of Data Zoning
Data zoning can provide a number of benefits, including:
Reduced risk of data breaches: By storing sensitive data in secure platforms, companies can reduce the risk of data breaches.
Improved compliance with regulations: By clearly defining where different types of data are stored, companies can make it easier to demonstrate compliance with data protection regulations.
Reduced risk of human error: By providing employees with clear guidance on how to handle different types of data, companies can reduce the risk of human error.
Conclusion:
In today’s data-driven world, it is essential for companies to have a clear understanding of where their data is located and how it is being used. Data zoning can help companies to improve the security of their data and reduce the risk of data breaches.
To learn how WingSwept can help your company make better use of technology, call us at 919-460-7011 or email us at Team_WingSwept@WingSwept.com.